We’ve already discussed some tips for more efficient dictation recording, but today’s blog post will supplement that one and describe some dictation tips that are especially important for people using a record and transcribe app for the first time.

From our previous blog post, you learned that you should know your equipment, be in the best recording environment possible, and speak clearly with voice punctuation when necessary. All of this is immensely helpful for someone live dictating for the first time, but we’re go to delve into this subject even more in depth today. We know it’s hard to transition from thinking through your fingertips while typing to clearly communicating directly into a microphone. Follow these tips, along with the others we’ve discussed, to have the best end product possible.

Identify Who You Are

This is a good practice to commit to early on in your dictation and transcription practice. Information is generally stored under your name and information, especially if you’re using LawRecorder, but it’s a good practice to implement because it ensures clarity and consistency over time. You can identify yourself, say what type of report it is, and say what date you want to have listed (i.e. the date of the incident, the date of your dictation, or even the date your transcriber completes the work). This will help your accuracy and organization later on.

Organize Your Thoughts

Whether you’re a hiring manager, social worker, financial advisor, lawyer, or law enforcement official, you’ll want to communicate your ideas clearly. This can be accomplished in various ways.

  • Plan ahead. Just because you’re speaking your notes instead of writing them doesn’t mean you can’t write at all! Jot down a quick outline for what message you need to convey, and it’ll make your dictation go faster and make the thoughts be more coherent. Gather all of the notes you’ll need or any relevant reports or documents so you can ensure you have accurate numbers and details once you start speaking.
  • Use a template. Templates will work similarly to planning ahead for your dictation. Digital transcription software like LawRecorder allows you to upload templates to your account or to search for more templates within the app. You can follow the template format as you speak and indicate where you want information to be inserted. You can also indicate whether you want information, headings, or text removed from the template.
  • Keep it simple. One of the beautiful things about speaking your notes instead of writing them is that you don’t have to see what you’re writing and therefore won’t feel the need to edit as you go. Maintain that simplicity by not being overly verbose and avoiding rambling. Speaking slowly isn’t just so your transcriber can understand you; it’ll also allow you to formulate coherent thoughts out loud.
  • Pause and think. Along with speaking slowly and keeping it simple, don’t be afraid to pause and think! By gathering your thoughts, you can eliminate filler words and not be nervous speaking into your microphone.

Spell Proper Names

You have a couple different options here. Spelling out proper names, field jargon, and more is helpful. When you use LawRecorder as your record and transcribe app, though, you can save acronyms, names, and jargon that you frequently use. This will ensure accuracy because your transcriber can recognize technical words that are hard to understand.

Pay Attention To The Microphone

This goes along with knowing your equipment, but we cannot stress how important it is. If you were to record an entire live dictation on your audio transcription app only to find out later that it didn’t record, it was muted, or you were speaking too closely to the microphone, you’ll end up with a recording that could be completely unusable. Know where your microphone is and how sensitive it is or use headphones with a built in microphone. You’ll always want to look for ways to eliminate background noise, so knowing your microphone’s sensitivity and responding accordingly is just as important as finding a quiet place.

Practice Makes Perfect

Don’t be afraid to practice! It’ll come naturally the more you practice on the job. Even better, though, practice at home on non-critical tasks! For example, if you’re a police officer who needs to do live dictations regularly when investigating a scene, practice live dictating while driving or while at home. This will make it so you’re less likely to freeze up in the moment and guarantee you’re familiar with the program and the process.

LawRecorder will save you money that you previously spent on transcription services, save you time from transcribing yourself, and will give you quality material time after time. Lawyers, legal transcription experts, and developers came up with the idea and created our audio transcription software. With our record and transcribe app, you can be confident you’re getting the resources and technology you need to succeed. Download our app for a free 10-minute trial, and try out these dictation tips today!