Let’s just be honest. The process of dictation can be time-consuming and frustrating. And then you have to transcribe the dictation, and that’s an entirely different battle to fight. Whether you’re in the legal or paralegal profession, law enforcement, or the social work field, recording dictation and transcribing the files is a part of your job description that will always be necessary. Frankly, you’re going to have a difficult time doing your work without involving dictation recording and transcription.
But we understand. We know how infuriating it can be to transcribe an audio file having to pause every few minutes and watching your valuable time slip by as you work to catch each word. And even if you have an outside transcriber do the work for you, the process tends to be longer than it should be.
That is why we are going to share with you some tips and tricks for making the dictation and transcription process easier for you. No matter what you’re dictating or transcribing, you want to make sure that everything is as accurate and as high-quality as possible. Knowing the right tips and tricks, as well as downloading LawRecorder — our record and transcribe app — you’ll soon be a pro.
So let’s get into it!
Tips For More Efficient Dictation Recording
Know Your Equipment
If you’re a paralegal or lawyer, chances are you record hearings, pleadings, summaries, meetings, and dictate important documents. As a social worker, you may record notes for yourself to document at a later time, as well as any meetings you have. As a police officer working in law enforcement, you may record traffic offenses, conversations with traffic offenders, as well as other important information that will be filed away once transcribed. Recording conversations and your own dictation requires quality equipment. The first tip for ensuring a quality dictation and transcription process is investing in the proper equipment, and knowing how to use it well. If you purchase a new recorder, learn how to use it and how to maintain it prior to its first use. This way, you’ll feel comfortable using the device and your dictation recordings will be as high quality as possible.
Be In The Best Recording Environment Possible
Following this piece of advice depends on a variety of factors. While it’s always optimal to record and dictate in a quiet space where the dictation equipment and microphone can pick up on all the voice nuances, this isn’t always possible when you’re working on the go. However, even if you’re in an environment with lots of people and noises, try to find a quiet corner where you can take audio notes as effectively as possible. And if you’re alone and are recording your own dictation, find a quiet room that’s free of sound distractions. Turn off your phone, any audio alerts on your computer, and alarms. Finding the most quiet environment possible, no matter what situation you’re in or how many people are around you, will heighten the quality of your audio recording, making the following transcription process for whoever does it that much easier.
Speak Clearly And Voice Punctuation If Necessary
Again, this tip can be tricky depending on your situation and environment. But as much as possible, be sure to enunciate your words and to speak with clarity. Talk as if you normally would and at a normal rate and sound. If you tend to be an extra quiet speaker, try to raise the volume of your voice for the recording. If you’re more of a loud speaker, try to bring it down a notch, as if you’re talking to someone who is sitting across from you at a desk.
Along with being cognizant of your voice, another tip is to dictate punctuation. When speaking, it’s easy to trail off and not finish a complete sentence. For the voice recordings of important documents and information, you can verbally say, “period” to signify that the sentence is complete, or even “comma” to separate multiple points in a sentence.. If you’re dictating a full document, you can say, “new paragraph,” “new line,” and whatever that will help the transcriber, yourself or someone else, be more accurate, effective, and efficient in the transcription process.
Download A Record And Transcribe App
Budgeting time in your busy schedule to transcribe an audio file yourself, or to wait for an audio file to come back from a professional transcriptionist, can be an inefficient use of your workday. Downloading a record and transcribe app could be your saving grace. No matter what profession you are in, having an easily accessible app that will help make the dictation recording and transcription process easier will save you time and stress. That is the vision behind the LawRecorder application.
Download The LawRecorder Record And Transcribe App
LawRecorder is your 24/7 mobile secretary. In a profession where you rely on efficient dictation recordings and accurate transcriptions, our revolutionary record and transcribe app is the answer to many legal, paralegal, law enforcement, and social work professionals’ prayers.
Conceived and created by lawyers, legal transcription experts, and cutting edge developers, we know the importance of making dictations, pleadings, summaries, meetings, and documents easily accessible no matter where you’re at, all while never sacrificing the quality of work. Our transcription app allows you to search for, upload, and store forms and templates right on your smartphone. You can now say goodbye to secretarial overhead, hassles, and lost time and patience.
So how does it work? Well, the first step is to simply download the app onto your smartphone. When you need to record a meeting, hearing, pleading, summary, or document dictation, simply turn the app on to start recording. Once completed, you can send that audio file to LawRecorder, where a highly qualified English-speaking transcriptionist will complete the audio recording and send back to you via text or email within 24-hours. Yes, it’s that easy.
Aren’t sold yet? Download the LawRecorder app today to try a free 10-minute trial.